CAREERS HR & Office Assistant - LUX

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HR & Office Assistant – Luxembourg

Join Oniverse
Founded in Verona, Italy, in 1986, Oniverse, formerly Calzedonia Group, has grown into an international retail company with a strong presence across global markets.
From design and production in our own facilities to worldwide distribution through our retail network, we manage the entire product lifecycle directly. Our portfolio includes well-known brands such as Calzedonia, Intimissimi, Tezenis, Iuman and Atelier Emé.
To support our team in Luxembourg, we are currently looking for a motivated and well-organized HR & Office Assistant.
This is a varied role combining HR administration, payroll preparation, employee support and office management, offering the opportunity to work in a dynamic and international retail environment.

Your Responsibilities

HR Administration & Payroll Support
As part of the HR team, you will contribute to the smooth day-to-day management of our employees and HR processes.
Your main responsibilities will include:

Ensure the accurate and efficient administrative management of employee files throughout the entire employee lifecycle, from onboarding to offboarding;
Prepare and coordinate onboarding documentation, induction activities and welcome packs for new joiners;
Manage employee exit administration, including checklists, HR system updates, filing and archiving;
Draft and prepare HR documentation, including offer letters, employment contracts, amendments and other HR correspondence;
Create, maintain and follow up on personnel files, ensuring employee information is accurate and up to date;
Update employee data and manage time registration;
Support the preparation of payroll-related information, including the monitoring of working hours, overtime, absences and additional payments;
Ensure accurate use and regular updating of HR information systems;
Provide general operational and administrative HR support to employees and internal stakeholders;
Contribute to onboarding activities and other HR projects and initiatives.

Office Management
You will also contribute to the smooth daily operation of our Luxembourg office by:

Managing office supplies, equipment and materials, including orders and stock follow-up;
Acting as the main point of contact for external suppliers and the building manager;
Coordinating business travel arrangements, including flights, hotels and transfers;
Supporting the team with general office administration and day-to-day organizational needs.

Your Profile
We are looking for someone who is hands-on, organized and enjoys working in a dynamic environment.
You have:

A degree in Human Resources, Business Administration or a related field;
At least 2 to 3 years of professional experience in Human Resources, ideally in an HR administration or HR support role;
Good knowledge of Luxembourg social and employment legislation;
Excellent organizational skills and the ability to manage several priorities simultaneously;
Strong communication and interpersonal skills;
A proactive and solution-oriented mindset;
A strong team spirit and willingness to collaborate;
Good attention to detail and a high level of confidentiality;
Fluency in French and English, both written and spoken;
Good command of MS Office and digital tools.

What We Offer

A permanent employment contract (CDI), including a 6-month probationary period;
A competitive salary package;
Attractive extra-legal benefits, including meal vouchers, group insurance, hospitalization insurance and staff discounts;
Flexible working arrangements supporting a healthy work-life balance;
The opportunity to work in an international and dynamic retail environment;
A varied position combining HR and office management responsibilities;

Ready for your next challenge? We look forward to meeting you!
Apply now!

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